State ground rules up front and make sure they explicitly foster inclusion. Referring back to these community agreements can be very helpful if discussion becomes tense. Send the agenda out ahead of time. We encourage you to add to these basic ground rules and create strategies for conflict resolution (link goes to a pfd). Keep to the agenda. Establishing ground rules or guidelines. Speak … They are meant to be self-governing. In class, instructors can either work with students to generate ground rules or discussion guidelines, or they can present a set of guidelines and then work with students to accept or modify them. -3- Step 5: Prior to the first meeting, distribute your agenda and the ALA Chapter Scorecard: A Roadmap to Change for ALA Chapter Leaders. During the Meeting Start of Meeting. Ground rules + tools Facilitating productive discussions In discussions around diversity and equity, it’s important to understand that everyone sees and experiences the world differently: What is “right” in your experience may not be so in someone else’s. Such ground rules are especially important when discussing controversial or otherwise challenging topics. round robin or hand raising), and remind participants of features (such as the chat box in Zoom). Step 6: Hold your first meeting.Have a volunteer take minutes. If there are remote attendees, remind the room to include them and point out any hand-raise feature or message board that everyone should be mindful of. Inclusive Meetings . For example, research has identified three … 4. Ground Rules for Meetings 1. The main problems remote employees face are loneliness and collaboration issues. If you are expecting a call/SMS that must be answered or responded to, then please turn your phone to silent. Here are some tips for running productive, inclusive meetings that will make your remote workers feel in sync with the in-office team. This will allow your team to come to the first meeting inspired to plan! That's why you need to take extra steps to ensure that all of your employees, remote and in-office, feel included and engaged. Running meetings is ... Lay some ground rules Set a "no talking over each other" rule, and encourage bystanders to speak up and call out interruptions. Set clear ground rules at the start of the meeting – codifying these helps make everyone aware of their rights and responsibilities. Turn your mobile phones off. Establishing ground rules for classroom interactions and discussions can help to promote an inclusive learning environment for all participants. Ground rules don’t have to be complicated and should be limited to about five or six to make them easy to remember. Greet each meeting participant warmly, by name, so everyone feels welcome. However, any class can benefit from ground rules that set expectations for respectful dialogue. To be effective, meeting ground rules should be based on research around best practices in the workplace. Greet each meeting participant warmly, explain the meeting structure (e.g. Post the ground rules in a central location so that everyone can see them. A representative from the Office of Equity and Inclusion is available upon request if adhering to the ground rules presents difficulty. To help workshop attendees feel invested in the sessions, include their input when creating ground rules. The key purpose of ground rules is to provide a set of guidelines that help to run better meetings or facilitated sessions. Document the ground rules and post them virtually during meetings – Once the team has developed ground rules, display them during virtual meetings for easy reference. If the call/SMS comes through, please leave the room to deal with it. 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